Chief Finance Officer’s Directorate

Supports the Mayor’s Office and wider GLA on a variety of different aspects: from managing daily financial decisions to setting long-term objectives; budget setting; and observing and recognising projects and opportunities in the market that may be worthy of development or investment. 

About the team

The Group Finance and Performance team is responsible of consolidating the budgets and performance monitoring of all bodies within the GLA Group, this includes the Met Police, the London Fire Brigade and the GLA themselves, plus other smaller bodies.

We are a small, but busy and high performing team. Our activity is at the heart of the Mayor’s agenda with an overview of the activities and priorities across his entire range of responsibilities.

About the role

This junior role will report to a senior EA and support them in their role supporting the Directors of Group Finance and Financial Services in all EA and business support functions. It is an excellent opportunity for an ambitious new entrant seeking an opportunity to develop fast.

The role provides comprehensive high‑level personal assistant support to the Directors of Group Finance and Financial Services, acting as a gatekeeper and ensuring the effective operation of their responsibilities. It requires building productive working relationships across the GLA Group, London boroughs, government bodies and external stakeholders.

Key duties include managing the Director’s diaries and monitoring their inboxes, preparing papers before and after meetings, and maintaining effective information and data systems.

Additional responsibilities include coordinating and attending meetings, producing agendas and reports, taking senior‑level minutes and tracking actions.

What your day will look like

Junior EA

·       Monitoring the Director’s inbox and flagging emails which require urgent action.

·       Managing the Director’s diary scheduling meetings, booking rooms, resolving conflicts and acting as gatekeeper for meeting requests.

·       Ensuring the Director’s are aware of actions required of them.

·       Monitoring correspondence received by the teams and ensuring replies are issued in a timely and efficient manner.

·       Producing agendas, minutes and read outs from meetings and ensuring actions are followed up.

Skills, knowledge and experience

To be considered for the role you must meet the following essential criteria:

Junior EA

·       Good organisational and time management skills.

·       Good attention to detail, problem-solving skills and the confidence to ask questions.

·       Good verbal and written communication skills.

·       Shows initiative, a willingness to try new things and to learn.

·       Ability to work well with others and build good working relationships.

·       Competence in the operation of standard office information and communications technology applications with an emphasis on Microsoft Office packages including advanced MS Word and Outlook and intermediate Excel and PowerPoint.

Please find the full Job Description here.

How to apply

If you would like to apply for the role you’ll need to submit:

·          an online application

·          a Word statement (1,500 words) outlining how you meet the essential criteria as well as the competencies outlined in the advert.

If you have questions about the role

If you wish to talk to someone about the role, the hiring manager Elliott Ball would be happy to speak to you. Please contact them at elliott.ball2@london.gov.uk.

Assessment process

Once you have submitted an application, your details will be reviewed by a panel.

If shortlisted, you’ll be invited to an interview/assessment.

The interview/assessment date is:  w/c 1st June or w/c 8th June.

Equality, diversity and inclusion

London's diversity is its biggest asset and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements.

Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they be prioritised for the next stage in the process. 

If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes, or do anything differently during the recruitment process, please let us know by emailing resourcingteam@london.gov.uk (please include the role title and reference number).

Interview adjustments will be made on a case-by-case basis, but some (non-exhaustive) examples include:  

- Providing extra time in assessments and interviews;   

- Providing questions in advance of the interview;   

- Holding interviews in different formats – such as over the phone or via a video call. 

Additional information

Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration.

We may close this advert early if we receive a high volume of suitable applications.